12 Nov Closing the Gap: Adding Supplier Part Numbers at Receiving in DOit ERP

Posted at 09:00h in DOit Releases by

Precision and consistency across trading partners are essential in the pharmaceutical supply chain. One common challenge is ensuring that the part number, the identifier used by a supplier for a product, is properly linked and visible in your ERP system.

At DOit ERP, we’ve added this functionality that makes this easier than ever. You can add the supplier’s part number at the time of receiving.

Do you know what a part number is? A part number is an internal identifier that a company or supplier uses to represent a specific product. While the NDC (National Drug Code) is the official U.S. identifier for pharmaceuticals, each distributor, wholesaler, or pharmacy may also use their own internal part numbers for product management.

Practical Example

Imagine a common over-the-counter product:

  • The distributor uses Part Number 12345 to represent NDC 0002-8215-01 (Tylenol 500mg).
  • The supplier needs to know that Part Number 12345 corresponds to their Tylenol 500mg, so both sides can align on:

– Purchase orders
– Invoices
– EPCIS files for DSCSA compliance

This mapping avoids confusion and ensures everyone is talking about the same product, even if they use different identifiers.

How the Feature Works in DOit ERP

In some cases, when a receiving is created or reopened, the part number field under Receiving::Record may be empty. This information actually lives under Products::Record::Suppliers.

With the new functionality:

  • If the part number is missing in the receiving record, the user can now enter it directly.
  • Once added, the system automatically propagates the value back to Products::Record::Suppliers.
  • This ensures consistency for future transactions and avoids duplicate data entry.

At DOit ERP, we know our clients face the challenge of managing thousands of products, often with multiple suppliers. Small mismatches in part numbers can cause delays, confusion, or even compliance risks.

By allowing part numbers to be updated seamlessly at the time of receiving, we help our clients:

  • Save time on reconciliation
  • Reduce costly errors in purchase orders and invoices
  • Ensure full traceability under DSCSA
  • Improve collaboration with suppliers

In short: Adding the part number to the supplier at the time of receiving is a small but powerful feature that drives accuracy, compliance, and efficiency across your supply chain; exactly what DOit ERP is built for.

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