12 Aug Total Control Over Purchase Orders: Customize Your Payment Terms in DOit ERP

Posted at 08:00h in DOit Releases by

If you’ve ever felt that your ERP system forces you to adapt to it instead of the other way around, this one’s for you.

With DOit ERP, customization isn’t an add-on or a workaround. It’s built into the core of the system. And today, we’ll walk through a simple but powerful example: customizing payment terms for Purchase Orders.

Every pharmaceutical distributor operates differently. Different suppliers. Different agreements. Different payment structures.

That’s why DOit ERP allows you to configure Payment Terms exactly the way your business needs them, not based on rigid templates, but on real operational logic.

When creating or managing Purchase Orders, you can define payment terms using:

  • Number of Days (Net 15, Net 30, Net 45… you decide)
  • Fixed Day (for example: payment always due on the 10th of the month)
  • Custom Names that actually make sense to your team and your suppliers

No hard limits. No confusing defaults. No manual corrections later.

Let’s say you work with multiple suppliers, each with a different agreement:

  • Supplier A requires Net 30
  • Supplier B wants payment on a fixed day every month
  • Supplier C uses a custom agreement with a specific internal naming convention

In DOit ERP, you can:

  1. Create as many payment terms as you need
  2. Choose whether they are based on # of Days or a Fixed Day
  3. Name them however you want — clearly and intuitively
  4. Apply them directly to Purchase Orders

Once set, these rules are consistently applied across your purchasing process, reducing errors and saving time.

If you have admin access, setting this up is quick and straightforward. Just go to the Purchase module and follow this path: Purchases :: Setup :: PMT Terms

From there, click on the yellow sun icon to start creating or editing your payment terms.

In just a few clicks, you can define the structure, timing, and name of each payment term,  fully aligned with how your purchasing process works.

Payment terms may sound simple, but when they’re misconfigured, the impact is real:

  • Delayed payments
  • Supplier disputes
  • Accounting rework
  • Manual follow-ups
  • Lack of financial visibility

 
By configuring payment terms correctly from the start, you gain:

  • More control over cash flow,
  • Fewer operational mistakes,
  • Clearer communication with suppliers,
  • Faster purchasing workflows,
  • Cleaner financial reporting.

This level of customization is especially important in the pharmaceutical industry, where compliance, accuracy, and traceability matter at every step.

DOit ERP was designed to adapt to your processes, not force you into generic workflows that don’t reflect how pharma really works.

And payment terms are just one example.

If something as specific as Purchase Order payment terms can be fully customized, imagine what else you can tailor inside DOit ERP.

Talk to our team and see how easy it is to configure the system around your operation, not the other way around.

Because the right ERP shouldn’t limit you.
It should scale with you.

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